» Word 365

为什么

• The document's readability is increased for all users.
• A 选项卡le of Contents can be quickly created from the document’s 标题.
• Long documents can be navigated using 标题 在 Navigation Pane.
• The document retains this structure when correctly exported to HTML or PDF.

如何

1. 选择 首页 从色带中选择TAB.
2. In your document, select the text to convert to a heading.
3. Click on the appropriate heading level 在 风格 in-ribbon gallery; e.g., 标题2.
4. 标题1, 2, or 3 can also be applied to selected text using Control + Alt + 1, 2, or 3, 分别.

笔记

• Heading levels should be properly nested (H1, H2, H2, H3) not (H1, H3, H2, H3).
• 标题 cannot be created by only changing the font size and bolding the text!

为什么

• Screen Reader software will read an image’s Alt Text to the listener.
• Alt Text will stay with an image when the document is correctly exported to HTML or PDF.

如何

1. Right-click on the image and select 编辑Alt文本. The Alt Text pane will appear on the right side of the screen.
2. Enter the appropriate alt text. (见注释)

笔记

• Avoid using text in images as the sole method of conveying important information.
• If the image contains text, the same text should be 在 Alt Text.
• Alt Text should not contain “image of”, “graphic of”, “picture of”, etc.
• If the picture could not be added to the document/page, what text would you include? 这是你的备选文本.

为什么

• Properly constructed and labeled 表 can be read by screen reader software so a blind/low-vision user can understand the presented data.
• The document retains this structure when correctly exported to HTML or PDF.

如何

1. 选择 插入 色带上的标签, then select 选项卡le > 插入表.
2. 选择 appropriate number of columns and rows and click OK.
3. If your table has a column header(s), select 选项卡le Tools > Design on the ribbon, then click the 标题行 选项中的 表样式选项 If the table has row headers, click 第一列.
4. 尽量保持表格简单. Complex 表 with merged cells are difficult to manage with screen reader software.

笔记

• Do NOT create simulated 表 "by hand" with spaces or the 选项卡

为什么

• Screen reader users can navigate a document using only 超链接, so they need to be descriptive all by themselves.
• The document retains the 超链接 when the document is correctly exported to HTML or PDF.

如何

1. 创建超链接。
   1. Type the meaningful text for the hyperlink (see notes)
   2. 复制目标链接
   3. 在 插入 选项卡上,单击 Link or right-click on the text and select Link 和复制的URL.
2. 编辑超链接:
   1. Right-click on the hyperlink and select 编辑 超链接.
   2. 中的文本 要显示的文本 field to a meaningful description.

笔记

• 超链接 text should not be the URL of the link. The text should describe the link.
• 超链接 text should be unique. Avoid “click here”, “learn more”, or “read more”.
• 超链接 text should be visually distinct (different color from surrounding text AND underlined).

为什么

• 盲人, 视力低下, or are colorblind might miss out on the meaning conveyed by particular colors.
• If there is not sufficient contrast between background color and text color, some may not be able to read it.

如何

1. Make sure that if color is used to convey meaning that there is second method as well. For example, hyperlinks are both a different color AND underlined.
2. Use bright colors or high-contrast color schemes. Black text on a white background works best.

为什么

• 用空格创建列, 选项卡, 表, or some other method will not be read accurately by screen reader software.
• The document retains this structure when correctly exported to HTML or PDF.

如何

1. New document (no text entered yet):
   1. 选择 布局 色带上的标签.
   2. Select 列 在 页面设置
   3. 选择列的数量
   4. 输入文本
2. Document already containing text:
   1. Highlight the text to be put into columns
   2. 选择 布局 色带上的标签.
   3. Select 列 在 页面设置
   4. 选择列的数量

笔记

• Limit the use of columns to no more than 3 across.

1. Select File > Info (opens by default) > Check for Issues (second box down) > Check 可访问性.
2. 如果有问题, the checker will list them in a dialog box on the right side of the screen and will assist you in correcting them.